Mayor’s Advisory Council

Role: The Mayor's Advisory Council serves as an interface between the community and the mayor’s office in the aftermath of the disaster. It acts as a channel through which concerns, suggestions, and feedback from the community members are conveyed directly to the county leadership.
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Significance: The council plays a pivotal role in ensuring that recovery efforts are grounded in the realities and priorities of the affected community. By providing an avenue for key community leaders to provide direct input, the council ensures that recovery strategies align with the needs and desires of those most affected.
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Members: The council comprises a diverse group of stakeholders, including:

• Archie Kalepa - 9th generation resident of Lahaina; inducted in 2012 to the Duke Kahanamoku Foundation’s Hawaii Watermen Hall of Fame; crew member of Hokule’a and Hawaiiloa voyaging canoes; leader of Maui Ocean Rescue and Safety; renowned big wave surfer.
• Kaliko Storer - Area training and cultural advisor for Hyatt Resorts; Puu Kukui Watershed operations supervisor; Kula Kaiapuni parent.
• Kim Ball - Originally from Hawaii Island, where he was born and raised, founder and president of Hi-Tech Maui, Inc.; Lahainaluna High School wrestling coach since 1980.
• Laurie DeGama - Owner of Lahaina businesses No Ka Oi Deli; president of Lahainaluna PTSA; for two generations, her family owned and operated Hop Wo store and bakery in Lahaina.
• Rick Nava - U.S. Army veteran; president and owner of Lahaina-based MSI Maui; for board member and officer of West Maui Taxpayers Association and the Maui Chamber of Commerce; member of Rotary Club of Lahaina.

Executive Recovery Committee

The Executive Recovery Committee acts as the linchpin, binding local intent with state, federal, and private sector capabilities. Through cohesive efforts, they ensure that Maui County's recovery journey is well-guided, well-resourced, and ultimately successful.
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The Executive Recovery Committee may include representatives such as those from federal and state disaster recovery coordination, local emergency management leadership, philanthropic recovery leadership, and other senior leaders from relevant external entities. This committee plays a crucial role in guiding and consolidating the recovery efforts. The members contribute a wide-ranging perspective, integrating local insights and the capabilities of nonprofit, state, and federal entities, to ensure that the county’s recovery is both prompt and enduring.
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Responsibilities: The primary mandates of the Executive Committee are:

• Coordination: Serve as the nexus between federal, state, and local recovery efforts, ensuring synchronization and mutual reinforcement of initiatives.
• Guidance: Provide strategic direction based on national best practices and state-level insights to shape recovery efforts optimally.
• Resource Mobilization: Leverage state, federal, and philanthropic resources, including funds, expertise, and labor capacity, to bolster local recovery initiatives.
• Community Advocacy: Represent the broader interests of the Maui community at the state and national levels, ensuring their needs and aspirations are consistently factored into larger recovery discourse.

The Role and Structure of the Office of Recovery

The Maui County's Office of Recovery stands as a centralized hub orchestrating and overseeing
recovery operations. It's positioned not just to facilitate physical reconstruction, but also to revitalize
the community, ensuring that the socio-economic fabric is restored, and strengthened.

Recovery Manager:

Role: The Recovery Manager is the top executive responsible for the overall direction, strategy, and
efficacy of the recovery efforts.

• Overseeing the holistic recovery operation.
• Collaborating with local, state, and federal agencies.
• Liaising with the Mayor's office, Mayor’s Advisory Council, and the County Council, ensuring
  the alignment of strategies and actions.
• Decision-making in critical areas of recovery, ensuring resources are allocated where they're
  most needed.
• Hold regular project review meetings to prioritize projects selected for development, ensure
  awareness of all relevant agencies, and communicate plans to the Mayor’s Office.
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Assistant Recovery Manager:

Role: Directly supporting the Recovery Manager, the Assistant Recovery Manager plays a critical role
in operationalizing strategies and ensuring their effective execution.

• Assisting in the development and implementation of recovery strategies.
• Overseeing day-to-day operations and ensuring the effectiveness of Recovery Support
  Functions.
• Serving as a key liaison between the Office of Recovery Support Staff and the Recovery
  Manager.
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Recovery Support Functions:

Role: Recovery Support Functions are specialized teams focusing on specific areas of recovery.

• Developing and implementing strategies tailored to their specific sector.
• Coordinating with external partners and stakeholders relevant to their function.
• Reporting progress, challenges, and resource needs to the Recovery Manager and Assistant
  Recovery Manager.

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Office of Recovery Staff

Administrative support is essential to ensure a robust recovery effort. The processes, tasks, and responsibilities that fall under administration ensure that efforts are organized, coordinated, efficient, and transparent. With the right support, recovery can progress smoothly, ensuring that resources are utilized effectively, and goals are achieved in a timely manner.

Special Project Executive Assistants

• Critical and Specialized proficiency: Including roles of Liaison, Philanthropic Advisor, and expert administrators of Federal programs such as HUD’s Community Block Development Grant.
• Addressing Cross-Cutting Challenges: Address and elevate large cross cutting issues that contain multi-layered challenges concerning rebuilding and recovery (e.g., permitting, housing, supply chain).
• Engagement in Legislative Process and Policy: Relay the concerns and needs of the affected populace to policymakers, suggesting improvements in recovery policies and strategies to better address the needs of the community.
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Financial and Resource Management Team:

• Budgeting and Financial Planning for Recovery: Crafting detailed financial plans that align with recovery goals, ensure resource allocation is efficient and in line with priorities.
• Seeking and Managing Grants or Technical Assistance: Actively researching and applying for financial grants or technical assistance programs that can support recovery efforts and implement strategies and projects.
• Financial Transparency and Accountability Measures: Implementing systems to ensure that all financial transactions, allocations, and expenditures are transparent and can be audited.
• Informing Budgetary Decisions (to Elected Officials): Regularly updating elected officials on financial matters, ensuring they have the information needed for informed decision-making.
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Communications and Public Information Team:

• Communication Strategy: Developing a comprehensive strategy that outlines communication goals, channels, frequency, and target audiences.
• Public Relations: Engaging with media and ensuring consistent and positive messaging.
• Engage Feedback: Collaborating with staff in Administrative Support and the RSFs to ensure that there is a robust system for receiving and documenting community feedback.

Administrative Support Team:

• Documentation/Reporting: Consistently documenting recovery progress, challenges, decisions, and outcomes. Preparing regular reports for internal reviews and public consumption.
• Scheduling and Coordination: Managing schedules for recovery activities, meetings, and events. Coordinating among various teams and stakeholders to ensure smooth operations.

Data Analytics Team:

• Data Collection: Gathering relevant data from various sources, ensuring it's accurate, timely, and organized for analysis.
• Geospatial Analysis: Analyzing data in a spatial context, useful for infrastructure planning, housing projects, and community planning.
• Data Visualization: Transforming complex data sets into visual formats like charts, graphs, and maps, making it easier for stakeholders to understand and make decisions.

Performance Dashboards & Progress Reports: real-time tracking dashboard and regularly published documents detailing the achievements, challenges, and upcoming activities, providing transparency and accountability to stakeholders and the community.

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Specialized Task Forces

To address specific challenges, nuances, or areas of focus during the recovery process, the Recovery Manager holds the authority to establish Specialized Task Forces. These task forces will be instrumental in streamlining efforts, harnessing expertise, and ensuring a targeted approach to various recovery aspects.

Purpose and Formation:

Specialized Task Forces are formed when there's a recognized need to delve deeper into specific issues, challenges, or areas that require concentrated attention. Their composition is designed to bring together subject-matter experts, community representatives, and relevant stakeholders to collaboratively address these niche areas.

Roles and Responsibilities:

1. Research and Analysis: Delve deep into the specific challenge or area of focus,
   understanding its intricacies and ramifications.
2. Recommendation Development: Based on their findings, the task force will develop strategic recommendations for the Recovery Manager and other relevant entities.
3. Implementation Support: While the main responsibility might be advisory, task forces can also play a role in guiding and supporting the implementation of their recommendations.
4. Continuous Monitoring: Once recommendations are executed, the task force can assist in monitoring the outcomes, making necessary adjustments, and ensuring the strategies' effectiveness.

Duration and Dissolution:

The duration of each Specialized Task Force will largely depend on the nature of the challenge they're addressing. Once their objectives are met, and their recommendations have been implemented and assessed, the Recovery Manager can choose to dissolve the task force.

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Collaboration with Recovery Support Functions (RSFs):

While Specialized Task Forces operate with a specific focus, their work is interconnected with broader recovery efforts. They will maintain close collaboration with RSFs to ensure alignment in goals, resources, and strategies. This synergistic approach ensures that while the task force dives deep into issues, the overall recovery blueprint remains cohesive and unified.
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The introduction of Specialized Task Forces under the discretion of the Recovery Manager adds a layer of agility and expertise to the recovery framework, ensuring that no challenge is too niche or complex to be effectively addressed.

• Operational Level: RSFs operate at the ground level, making decisions based on day-to-day operational needs.
• Management Level: Recovery management oversees all RSFs, ensuring coordination, providing guidance, and making higher-level decisions.
• Executive Level: The Mayor's office holds the highest authority in the decision-making process, intervening in critical situations and making overarching policy decisions.

• Operational Autonomy: RSF leads have the authority to make operational decisions within their domain. This includes coordination with their teams, stakeholder engagement, needs assessment, and action implementation.
• Coordination: RSF leads can engage with other RSFs for cross-functional efforts, information sharing, and collaborative strategies without necessarily seeking approval from the management level.
• Recommendations: RSF leads can put forth suggestions for policy changes, strategic shifts, or broader initiatives based on their field insights.

• Complex Decisions: If a decision goes beyond the operational scope or could have implications on multiple RSFs, it should be elevated to recovery management.
• Resource Allocation: Since RSFs do not have a budget, any requirement for financial resources must be escalated to recovery management for allocation or fundraising efforts.
• Policy Implications: Any decision that might require a change in existing policies or the creation of new ones must be brought to the attention of the management.
• Conflicts: In case of disagreements or conflicts between different RSFs, recovery management intervenes to provide a resolution.